How to Develop Coworking Space Management Software?

The rise of entrepreneurial spirit in the last few years has increased demand for coworking spaces. Yes, the pandemic made the market dip, but the chances of it growing again look bright. In fact, some studies expect an early growth rate of 21.3% until 2024.  

But the popularity has also led coworking space management organizers to face challenges. Are you among these strugglers? The bad news is that now you should control as many workspace variables as possible. But wait! The good news is the more control you have, the easier it is to coordinate spaces on the fly. That’s where the idea of coworking space management software development comes in.  

With the help of this software, you can effortlessly handle a diverse group of workers in a flexible workspace. It can help you maintain each business’s independent work style while accommodating everyone smoothly. How? Dive into this blog to understand how coworking space management software works, its features, and, most importantly, how to develop one. So, without further ado, let’s break it down!

What is Coworking Space Management Software, and How Does it Work?

Coworking management software is a specialized type of space management software. It is designed specifically for coworking spaces. But what makes it so special is that it’s all about managing the dynamic nature of coworking environments. Because of this, the software can always balance the ever-changing influx of members. 

Think of it as a comprehensive tool that helps you handle the diverse needs of a coworking space. So, with coworking management software development, you can efficiently allocate and manage different types of spaces. And the best part? You do not need to get out there and allocate private offices, dedicated desks, or open seating areas. Just a few clicks and it’s all done! 

Now let’s come to how it works part.  

The software provides real-time insights into space utilization. This means you can see how and when the spaces are being used. The bird’s eye view helps you optimize floor plans based on utilization patterns, ensuring that you use every inch of the space effectively. 

Like this, coworking space management software offers you flexibility. You can easily manage the fluctuating workforce and accommodate members coming and going at different times. Moreover, it lets you stay fair. You can see logs of resource access that allow you to set seating availability and time limits. 

Wait, there’s more! Coworking management software development can help streamline administrative tasks. For instance, you can manage membership management, billing, and reservation systems on the go. Having this power will enhance the productivity and efficiency of you and the coworking space members.

Why Invest in Coworking Space Management Software Development?

The trend of coworking faced a blow during the pandemic. But now that the concept of work from the office is up and running, their potential is slowly returning. Some of the striking facts that’ll make you invest in software to manage coworking spaces are the following:

• The number of coworking spaces worldwide is projected to surpass 40,000 by 2024, indicating a rapidly growing market that companies can tap into for business opportunities.

• Co-working spaces were the fastest-growing type of office space in commercial real estate prior to the pandemic, with an expected market share of 30% by 2030. Investing in coworking management software allows companies to capitalize on this rising trend.

• By working from a coworking space, companies can save up to 30% on operational costs alone, making it a financially beneficial option compared to traditional office setups.

• 82% of respondents reported expanding their professional network since joining a coworking space, highlighting the networking advantages and collaboration opportunities that coworking environments provide.

• According to a survey, 84% of coworkers stated that working in a coworking hub made them more motivated, emphasizing the positive impact coworking spaces can have on employee productivity and satisfaction.

Stand Out with these Coworking Space Management Software Features

Focusing on features is essential to choose the right custom enterprise software development company. The desired level of customization allows you to play around with software functionalities and fit them with your business model.  

So, ditch being ordinary and take your business to the next level. Whether you’re new or an established real estate business, these features can highlight you in the industry.  

Visitor Management System

Want to simplify visitor registration and enhance security in your coworking space? Coworking space management software development is the answer. The software ensures a smooth check-in process for members and guests. Moreover, it can scan the rooms and keep security issues at bay. This way, it can help you manage visitors and ensure the safety of your space.

Collaborative Integration

You can easily integrate coworking management software with your existing software systems. For this, you can seek cloud integration services. With the power of the cloud, you can ensure smooth data flow and collaboration between different platforms. Collaborative integration will optimize your operations and improve member experiences.

Real-Time Bookings

It’s one of the most critical features to consider for your coworking space management software development. With real-time bookings, you can empower your members to make instant and real-time bookings for workspaces. Be it meeting rooms or activity areas, people could check the availability of various spaces and book them through your software.

Embedded Virtual Tour

Skyrocket your marketing efforts by offering an embedded virtual tour feature. With a virtual tour, you can showcase your coworking space’s facilities, layout, amenities, and more. It will enable potential members to experience a virtual walkthrough. At the same time, it will help you expand your platform’s reach.

Members Support

Providing excellent member support through coworking space management software can improve your platform’s likability. To ace this, create channels that allow members to submit inquiries, requests, or feedback easily. Personal assistance with precise member support can also get you ahead of the game.

Workplace Analytics

Want statistics for informed decision-making? Add workplace analytics. With this feature, you can gain valuable insights into space utilization, member behavior, and trends. Additionally, you can track occupancy rates, identify popular areas, optimize space allocation, and much more.

Financial Reporting

Every business wants to keep track of finances. Financial reporting is a feature that enables keep a tap on your finances for your coworking space management. It will allow you to evaluate factors like monitoring revenue, expenses, membership fees, etc. The reports your software will generate can help you gain a clear overview of financial performance. Moreover, you can make informed business decisions based on accurate financial data by tracking key metrics.

Automated Billing

You can automate the billing process through coworking management software. Accommodating so many people and managing their invoices, fees, and more can take a toll on you. So, eliminate the hassles of manual billing tasks with smart solutions. Add the automated billing feature to your software to reduce errors and improve efficiency.

Coworking Space Management Software Development: Key Steps

It’s time to answer the big question! How can you create effective coworking management software? Here’s a pro tip before you get started: Go for a custom-made platform only to avoid future hassles. When you ensure this, trust us, you will save yourself from multiple issues. That said, the following steps will guide you through the remaining steps of the process- 

Step 1: Define Requirements

Requirements of a business may vary depending upon the scale and final goals. So, in this step, you sit with your team and brainstorm the following questions: 

• What are your final objectives?  
• What do you want to offer? 
• How many people do you want to accommodate? 
• What basic and advanced amenities to provide? Etc.

Step 2: Choose the Right Development Team

This is, by far, the most important step of your coworking space management software development journey. So, take time and be really picky. Select a skilled and experienced software development team that specializes in software development.  

Ensuring the company is an expert in legacy and next-gen tech advancements would be a cherry on the top. So, overall, you’d need a professional team that can handle your scalability and customization needs that are tailored to your unique requirements. 

You can cut to the chase by selecting Matellio. From expertise to empathetic attitude, our professionals can serve you exactly what you need.

Step 3: Design User-friendly Interface

To ensure that the members wanting to enroll do not get lost, design a user-friendly interface. No, you do not have to decide the colors and elements. The design team will help you with that. But you should ensure the design resonates with your core offerings. It should make users feel welcome and held. And for this, look out for easy navigation and seamless interaction for both administrators and members. Think like a user and an administrator and collaborate with the designers to get the closest of what these two roles would want.

Step 4: Core Functionality Development

It’s show time! Yes, this is the time you act. So collaborate with your chosen development partner to plan functionalities of your coworking space management software. It will include brainstorming on features you want in your platform. Additionally, do not forget to work on advanced features integration. It’s crucial because it would make you set apart from the competition. And for all this to execute smoothly, you need to collaborate with your vendor to select the right tech stack. Some of the common choices you can explore to stay prepared in advance are given below:

Step 5: Ensure Seamless Integration

Integrate your coworking space management software with other essential tools and systems. These could be payment gateways, CRM systems, access control systems, etc. If you want a coworking solution just for your company, consider seeking enterprise solutions as well. You can then integrate them with the software and expand your chances of easy collaboration and effective workflows.  

Whatever your objective is, remember integration will help you. It can: 

• Streamline operations 
• Improve efficiency 
• Provide a seamless user experience, etc.

Step 6: Test and Refine

Now, when development and integration are all sorted, it’s time to test your coworking management software thoroughly. Testing helps ensure flawless performance and meets your expectations. It lets developers identify any bugs or glitches. So, undergoing this step would help you resolve all potential issues in advance. Another thing you can do to further refine your software is continuously gather user feedback. Good or bad, they help you improve the software’s functionality, user experience, and overall performance.

Step 7: Provide Training and Support

The team who will actually use your software will need some time to make the tool handy. So, to cut to the chase, offer comprehensive training and support to your staff and members. You can also provide resources for both admins and users to make them understand the features and functionalities of your software. For this, you can provide documentation, tutorials, and responsive customer support to address any queries or issues that may arise.

Choose Matellio for Coworking Space Management Software Development

When it comes to developing advanced software that truly stands out, Matellio is the name you can trust. Our expertise in app development, combined with our passion for helping clients succeed, sets us apart from the rest. That’s why you can count on us for all your coworking management software development needs. 

Irrespective of the scale and margin of your business, we devise the best solutions that accommodate all your requirements. With our extensive expertise in delivering solutions for the real estate industry, developing coworking space management solutions will be a seamless process for us. 

So don’t settle for average when you can have exceptional with Matellio. Choose us as your partner, and together, let’s turn your dreams into actionable goals and bring your app to life. Get started with us and embark on a journey toward success. Remember, your goals are within reach; we’re just a call away!