How to Build AI-based Accounting Software?

Updated on May 8th, 2023


Nowadays, AI is having a significant impact on businesses on a massive scale in several industries like finance and accounting.  

Accounting is among the few industries where the methodology hasn’t changed all that much throughout time. When you ponder how accounting will change due to artificial intelligence, although tax laws and forms are subject to change, bookkeeping is still necessary. Sometimes it takes a lot of time and is tedious. Therefore, the advantages of Al in accounting software may disrupt the industry.  

AI can now execute accounting tasks faster and more accurately than it could in the past, which used to take days or weeks. By keeping them focused, AI-based accounting software will benefit financial professionals and their businesses.  

A recent survey found that 80% of executives think AI in accounting software gives them a competitive advantage. Furthermore, according to 79% of business owners, AI holds the key to boosting efficiency in their business. (Source)

Undoubtedly, there are many benefits to having AI-based accounting software for businesses. Today in this blog, we’ll discuss how to develop AI accounting software. And we’ll also discuss the benefits, features, and much more.  

Firstly, let’s start with, 

What is AI-based Accounting Software? 

AI-based accounting software smartly automates the collection, digitalization, classification, and reconciliation of financial data, by swapping out several tools for managing finances, expenses, gathering documents, and cooperation.  

Small and medium-sized businesses can use this to simplify their daily operations into a single, effective workflow. AI accounting software will extract data to power workflows, classify and reconcile bank and credit card payments with your documents, and sync it all into your information system by linking your bank accounts or emailing your receipts, bills, and revenue statements.  

Will Automated Accounting Replace Humans? 

Accountants won’t all be replaced by robots. The adjustments will only alter how each side contributes. Also, it won’t totally replace the necessity for human accountants. 

Moving ahead, let’s talk about,  


Top Benefits of Using AI Accounting Software!  

The top benefits of using Artificial Intelligence accounting software are: – 

  • AI processes documents using natural language processing and computer vision to provide the real-time status of financial problems. Compliance with internal corporate, regional, state and federal accounting regulations is required. AI-based accounting software helps with auditing and assuring compliance by comparing documents to regulatory standards.  
  • It might take a lot of time to review and approve each expense to ensure that it complies with the business’s regulations. Accounting software powered by AI has the capacity to check receipts, assess expenses, and issue prompt alerts in the event of irregularities. 
  • When determining risk, AI’s rapid ability to compile all pertinent data and employ sophisticated predictive models is useful. Depending on what it has gained, AI-based accounting systems will enhance risk identification and prevention.  
  • Cash flow can be greatly improved with the use of AI accounting software. Such software gather massive amounts of data from numerous sources and analyse it for integration, which can speed up the operations. AI makes it simple to gather and combine monthly, quarterly, or annual cash flows. 
  • Almost all accounting operations, including payroll, tax, banking, and audits, can be automated with AI. 
  • AI in accounting software boosts efficiency and output quality while enhancing transparency and audit ability.  
  • With AI accounting software, financial account forecasting becomes more precise. On the basis of past data, financial experts can use machine learning to predict future patterns. 

Impressed by the benefits? If you’re ready to build your AI-based accounting software, read the following sections carefully! 

Key Features of AI Accounting Software! 

The key features that you need to consider during accounting software development are: 


1. Smart Audit

This function enables customers to import, analyze, and reconcile their income and expense data straight from bank feeds, point-of-sale systems, and payroll systems. Receipts and bills can be scanned, snapped, or emailed to AI-based accounting software. After that, it will connect them to the appropriate bank.  

2. Chatbots

Smart AI-based accounting software may use sophisticated chatbots that are accessible to consumers around the clock. Additionally, chatbots could not only resolve customer problems but also gather user feedback and complaints to enhance current customer support operations.  

3. Fraud Detection

This feature could be a helpful tool for uncovering fraud. In compliance with laws and norms, it examines each nuance and pattern in a document. Through analysis, it can identify potential mistakes or fraudulent activities.  

4. Payroll

This feature manages all information related to employee payments held by the business. This includes calculating overtime pay, leave, income tax, deductions, and creating tax documents.  

5. Vendor Management

To keep count of all the vendors and suppliers on a single screen, the consolidated vendor management feature is incredibly beneficial. The functionality keeps track of gathering requirements, choosing vendors, communicating with individual vendors, obtaining quotes, and pricing. 

6. Smart Assistants

You can accomplish so many tasks at once with the aid of these smart assistants. They will assist you in creating a list of every client. They can also convey the information to the clients in accordance with your needs and requests.  

7. Reconciliation

Businesses can match up their financial records with bank statements thanks to the integration of AI accounting software and a bank. This guarantees the correctness of each journal entry and the software’s monthly or yearly reports.  

8. Data Management

This functionality could quickly handle complex data from a variety of sources. The application of text analysis, data analytics, and predictive analytics can produce insightful data that can then be used to enhance decision-making procedures.  

9. Risk Assessment

Assessing information about the customer, such as industry kind and size, infrastructure complexity, maturity, etc., will help determine the risks in turn. With this function in AI-based accounting software, firms can better identify risks and create more accurate assessment models. Financial advisors might then provide their clients with lower risk uplifts and ensure that the company has sufficient insurance to handle risks.  

10. OCR Integration

Invoices, receipts, and many other types of documents can be identified using OCR functionality, which incorporates AI. Normally, humans have to determine the exact location of the content in order to recognize any document and extract information from it.  

11. Expense Management

You can check both the daily and monthly expenses with this function. To avoid a later cash crunch, it is crucial for every business to keep spending within a set range. This feature in AI accounting software can speed up the procedure and make expenditure management completely digital and error-free. 

12. Payables & Receivables

One of the business processes that takes the most time and labor is invoice processing. This functionality of AI in accounting software facilitates boosting volume, executing zero-error processing, and enhancing vendor connections.  

13. Cash Flow

Enterprises can easily reconcile financial activities, comprehend previous cash flows, and forecast future cash needs thanks to this functionality. AI accounting software collects data from numerous sources and integrates the data to guarantee the security of all financial processes.  

As we’ve seen, the benefits and key features of AI accounting software. Now, let’s move forward and discuss, 

Also Read: Financial Software Development: A Complete Guide

Development Process of AI-Based Accounting Software 

Follow the below-stated steps in order to build an efficient AI-based accounting software: 

1. Plan your Project 

Planning refers to the phase in which project developers will make their strategies for the future. 

It helps to identify the problem and complexity of any existing systems and also define the objectives for the software changes. It should be able to identify issues before they impact development by creating a strong outline for the upcoming cycle.  

2. Design UI/UX 

An important step in accounting software development is designed. Users often see eye-catching, bright interfaces, yet the best designs start as simple wireframes. Starting with low-fidelity wireframes or mockups is an effective technique to ascertain whether your concepts are received favorably by the end users and the software is user-friendly.  

3. Hire a Team of Experts 

AI-based accounting software development is not the same as normal enterprise software development. Mastering AI is challenging because it is a highly specialized field. Making algorithms that teach machines to understand, improve, and optimize your company workflows takes a lot of knowledge and unique abilities. 

If you’re unsure, you can choose AI development services from a company specializing in AI software development. In addition to having the experience to increase your chances of success, you can hire AI developers who may assist you to prevent any mistakes throughout both the planning and development stages.  

4. Start the Development 

The work after the design stage is evenly divided into numerous units and modules after the design documentation for the software that has to be built is received. During the development phase, programmers write code and create the software in accordance with the preceding design documents and detailed specifications.  

The phase’s primary goal is for the developers to create flawless codes. The protocol’s longest phase is this particular one.  

5. Do Extensive Testing 

The testing stage of the software development process is crucial and essential. This process makes certain that errors are found as soon as feasible. Additionally, it can offer an unbiased, unbiased perspective of the product so that customers can grasp and comprehend the risks associated with accounting software implementation.  



A wave of benefits that could provide your company with a competitive edge are guaranteed by accounting software development. 

Also, depending on the needs, accounting software development takes a variety of resources in terms of time and money. In these situations, it is preferable to seek assistance from skilled AI development services that are competent in their field. This helps prevent any project-related loss of time, effort, or money. 

Also, if you don’t want to take any chances, the secret is to hire AI developers from top companies like Matellio. In order to build cutting-edge AI solutions to propel your company’s growth, Matellio’s AI developers have a wealth of knowledge and skill in machine learning, neural networks, deep learning, NLP, etc. 

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