How can Property Management Software Solutions Benefit the Real Estate Industry?

Updated on Mar 14th, 2024

How can Property Management Software Solutions Benefit the Real Estate Industry

Many industries have experienced severe disruption as a result of the COVID-19 epidemic. While only a few industries saw a reduction in business and production, others saw serious consequences. During the epidemic, however, the real estate industry witnessed both a spike and a drop at the same time. 

However, the real estate market is currently expanding at a tremendous rate. As a result, businesses frequently automate procedures to delight customers and boost income and profitability. Fortunately, property management software helps automate processes and streamline operations, allowing you to concentrate on more vital activities.  

As per the reports by GrandViewResearch, in 2020, the worldwide property management software market was worth USD 2.9 billion, and it is predicted to increase at a CAGR of 4.8 percent from 2021 to 2028. Property Management Software Development is projected to have a little increase in demand in the coming years. 

If you are an owner or a property manager, then property management software is a must-have for you.  

But, what exactly is property management system software?  

Today, in this blog, we’ll discuss the same.  

  • As per the reports by GrandViewResearch, in 2020, the worldwide property management software market was worth USD 2.9 billion, and it is predicted to increase at a CAGR of 4.8 percent from 2021 to 2028.
  • Maintenance tracking, digital leases, records management, online tenant interfaces, and online payment processing are some must-have features of these platforms.
  • Property management software offers numerous advantages, including time savings, quick access to data, and the ability to keep your business running efficiently. 

What is Property Management Software? 

Property management software is a mobile app that assists property managers in automating back-office, financial, and administrative procedures. Maintenance tracking, digital leases, records management, online tenant interfaces, and online payment processing are all common elements of these platforms. Property management software benefits many users, from small-scale landlords to large-scale property owners with thousands of units. Many property management software solutions nowadays include virtual reality property tours and augmented reality brochures. These functionalities will help property managers effectively promote their properties even when social-discrimination laws are repealed.  

Types of Property Management Software
Commercial property management software
Residential property management software
Industrial property management software
Property management software for hotels

Moving on, let’s talk about,

Read More: Top Custom AI Real Estate Solutions that Every Business Must Have in 2023 and Beyond

Who can use Property Management Software?

Brokers, property managers, and real estate businesses that deal with rental properties can use the Property Management System Software. 


Why do you need one for your Own Business? Top Business Benefits of Property Management Software!  

The following are the most important advantages of property management software. So, have a look! 

Benefits of Property Management Software

Ensures Easy and Efficient Property Management 

While property management can be lucrative, it is not necessarily simple. You will discover that you should have more efficient tools to do the work with the correct software, allowing you to impress everyone from renters to employees. Trust that everyone concerned will notice when property management operates smoothly. 

With robust property management software, you’ll be able to execute duties quickly and without causing problems for your tenants. It will help you develop a positive track record when it comes to leasing your properties if you have a convenient approach to recruit tenants as well as a strategy to keep them pleased.  

Centralize all your Documents 

The centralization of records is another advantage of property management systems. Property management software helps to keep everything in one place, so you and your teammates don’t have to sift through a jumbled system to find the data or information you need. When dealing with rental contracts, contracts, and other sensitive documents and files, this is critical. As a consequence, you’ll be able to close agreements faster, meet regulatory deadlines on time, and earn your clients’ trust. 

Another benefit of centralizing access to all of your paperwork is that it protects your files from being lost or misplaced, which means you can avoid conflicts, issues, and delays caused by missing data.  

Save Time and Resources 

Another advantage of property management software is that it simplifies every time-consuming and complex process, job, and task. The application handles all parts of running your real estate business, from delivering notifications to sending emails to creating documents and reporting. It implies you’ll be able to spend more time on vital concerns rather than mundane jobs that technology can handle better. 

Ensures Faster Payment Collection 

More timely payments are almost usually the result of automated reminders, more enforced late fees, and convenient mobile access. Furthermore, most enterprise property management software allows tenants to enroll in auto-pay, which eliminates the need for them to remember to pay rent each month. Renters can pay by credit card or debit card even if they prefer to manage it manually.  


The most significant benefit of any property management software is automation. It not only automates renter reminders, but it also reminds brokers and realtors, so they don’t forget anything. The application can assist in the creation of professional reports that indicate profit, loss, rent collections, expenses, and so on, saving time. This also reduces the possibility of human mistakes and allows us more time to address issues.  

Read More: IoT-based Home Automation Development: What’s in it for Businesses?

Ensures Higher Scalability 

The property management system is a product that has a lot of promise. As your company expands, you’ll be more likely to add features like renter screening and financial management to your property management system. It should be highlighted, however, that custom software solutions are the only way to expand a cloud-based property management system.  

Easy Data Backups 

Traditional property management software receives few updates, and most have already ceased customer support. Furthermore, if your computer’s hard disc becomes corrupted for any reason, these applications are vulnerable to permanent data loss. 

Back-ups and recovery plans are usually in place with a cloud-based property management system, so you can continue working with confidence. Because the powercut or your computer failed, your business didn’t come to a standstill. Furthermore, even if the original device is lost, data is still secured and accessed by authorized individuals only.  

Automates Various Tasks 

The custom property management system software will strive to limit the number of chores that must be completed on a daily basis. You may significantly reduce the amount of labor and resources you use by delegating much of the dull and routine job. You’ll not just save time and expense, but you’ll also be willing to concentrate on more productive tasks like lead processing. Furthermore, because everything is automated, the likelihood of human error is considerably decreased.  

Want To Build Your Own Property Management Software Solution

Key Features of Property Management Software! 

Some of the key features of property management software are:



You’ll be able to collect essential information on each guest and booking on any days you want to double-check using this functionality. You can also eliminate double bookings, instantly access tenant scheduling, and manage a waiting list if you are completely booked if you’ve had a calendar feature in your custom enterprise property management software.  

Third-party integration

Third-Party Integration

The ability to integrate your property management software is a necessary aspect. Your property management software needs to work effectively with the various tools and apps you use. There is a variety of software that integrates with a wide range of tools and applications. Other tools and apps, such as accounting software, are also very important in property administration. As a result, it’s critical that your property management software works effectively with these tools.  

Document management

Document Management

Renters may simply store, retrieve, and share files with their owners using a paperless document system. Checks, credit scores, renter papers, and insurance documentation are all examples. The application should also allow users to tag, manage, and sign items.  

Cloud integration

Cloud Integration

This functionality allows you to access data stored on cloud servers at any time and from any location. All you need now is a best and stable network connection to get things started, and you’re ready to go! This will allow you to have all of the information you require at your fingertips. A cloud-based property management software allows for quick and dependable work while also securing all data with automatic backups.  

Lease Management

Lease Management

By consolidating tenant information, maintaining digital leases, and providing automated renewal notifications, property management software can help you simplify the renting process. Because the property management software is cloud-based, you may access tenant information from anywhere in the world through this feature. 



Both owners and tenants have their own portals, which allow users to share papers, seek upkeep, pay or get rent online, evaluate various forms of information, and keep a record of the financial performance. This also allows you and your tenants to be held accountable and fosters trust. 

Task management

Task Management

Through this feature, your team will become much more versatile, and they’ll be able to finish their tasks without any confusion about who can do when and what. Your team will also be able to keep on track with detailed process summaries and smart notifications. 

Channel management

Channel Management

The channel manager is one of the most important components of a property management system. It transmits your property inventory to numerous channels automatically, allowing you to view or push information as required. To eliminate duplication, when a booking is made on one channel, it is mirrored on all other channels.  



Another fantastic thing about enterprise property management system software is the ability to conduct background checks on your tenants. This will assist real estate firms and realtors in obtaining trustworthy tenants with no history of nonpayment and in making them aware of any criminal histories.  

Moving ahead, let’s talk about, 

How much does it Cost to Develop Property Management Software? 

The overall cost of a custom property management system software is determined by a number of factors. Size, categories, development difficulty, functionality, features, and, most importantly, your budget are all factors to consider. 

Another factor that affects development costs is whether you establish it in-house or hire a software development company to do it for you. Most real estate firms, on the other hand, lack the necessary technical knowledge to build an app from the ground up.  

If you want, experts at Matellio can help you to quote your project. Just contact us 

Get A Budget Estimate for Your Custom Property Management Software Development


Enterprise property management software can make things easier and more convenient for your company or business, allowing it to boost its productivity in various ways. Property management software offers numerous advantages, including time savings, quick access to data, and the ability to keep your business running efficiently. If you want to develop your custom property management software, you must hire the best property management software development company. It’s worth examining whether your software will be designed and developed with professional property management companies in mind by a team with extensive experience in the domain.  

If you are looking for the best property management software development services, contact us! We would love to assist you!  

Our engineers have created highly specialized software for SMEs, major corporations, and for officials.

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